WAYS TO REDUCE EMPLOYEE TRAVEL EXPENSES

In today’s fast paced world, every business meeting counts and they have a huge say in how your company performs in the market. As a result, employee travel expenses are unavoidable. One cannot deny the fact that such expenses take a huge chunk of your budget. It is even truer if your business requires your employees to travel on a regular basis. If you are looking to reduce your employee travel expenses, then have a look at the following points which should help you with the same. 

Incorporate the use of teleconferencing calls

One of the easiest and most effective ways to reduce the employee travel expenses is by asking them and your clientele to indulge in teleconferencing calls wherever possible. With apps like Skype, Imo, FaceTime and Google Duo, this has been easier than ever before. You can upload messages and have real-time group discussions through this, making it an efficient solution.

Automate your booking process using a workflow automating tool

Booking flight tickets and other modes of transport for your employees on a regular basis can be tiring and complicated, especially when you have to factor in the aspect of cost-cutting as well. An automation tool will help you with this by integrating a process that takes care of the personal preferences, adding a cap on ticket price, adding travel insurances and factoring different types of tickets. With such a tool, you won’t need to ask your employees or the HR team to look into it and take time off their actual work. This ends up saving a lot of your added expenses.

Automate the travel expense reimbursement system

Employee travel expenses don’t just include the ticket costs, accommodation and the additional expenses on the go, but also the amount of time and personnel required to process the complete reimbursement process. By automating this process, you not only make the whole process faster but also reducing the expenses of staff. Furthermore, it also improves the transparency of the whole book-keeping system.

Use a travel agency to make mass bookings

More often than not, you ask your employee to book the tickets and hotel rooms when they have to travel or you have a team to handle the multiple random bookings. However, when it comes to a situation where you have to book multiple tickets for a bunch of your employees to visit a common place, then hiring a travel agency to do so will surely help you. It will reduce the expenses as they will provide you some sort of discounts and rewards. Moreover, when you collaborate with a travel agency on a regular basis, you will surely get monetary benefits through various payment relaxations.

Make the bookings as early as possible

This is an easy and effective way to ensure that you cut down travel expenses. You just need to plan your events and meetings in advance and this lets you get the services in lower prices. 

         If you are looking to reduce the employee travel expenses, then looking for an employee expense management software company that can provide you with several automation tools should be a great step to start with.